
Custom Home Project Management by Dharma Developments
At Dharma Developments, we’ll tell you that building your custom home is easier than you think. Now, I know what you are saying, “Is it really? Cause it sounds pretty complicated to me.” The answer to your question is it will be. That is of course if you are not armed with one of the most important tools – knowledge. Knowledge of the design and construction processes, how to pay for it, when to pay for it, what you can and can’t do and where you can or can’t do it!
That’s where Dharma comes in. We’re here to literally make building your custom home easier than you think; and the way we are going to do that is through education. We will arm you with the knowledge you need to build your dream home and then build it for you! We have the experience – over 50 years of combined experience in planning and construction to be exact.
So, on with it you say!
Over the coming months we will be taking you through the process of building your custom home. The purpose of this initial post is to get the wheels turning in your head and provide an overview of some of the most important questions and steps in the process. Then, in subsequent posts we will drill down in finer detail through the steps. We will be utilizing our internal experts as well as, reaching out to other experts in their fields of architecture, construction, planning, real estate, finance etc. to give you the goods.
The GOAL at the end of this series is to have armed you with the knowledge you need to make that final decision of whether to build a custom home or not. If the decision is “yes, I want to build a custom home, but I don’t want to build it myself;” you know whom to call…Dharma Developments. We’re looking forward to helping you build your dream home!
So, let’s start at the beginning. Do you know what you need or want?
1. What do I need and what do I want? And, do I need to build a custom home to get it or can I buy resale or a newly built home from a tract builder.
When it comes to a home as with anything, what you need and what you want are usually two very different things. A household with two adults without children really only needs enough space for two people. Let us say 1200 square feet to be comfortable. However, that isn’t always what you want. You have to take your lifestyle into consideration. Do you like to entertain a lot? Do you have hobbies that require lots of room for storage? What are your plans for the future? Will you be expanding your family? What type of house do you like? What design do you have in mind? These and many other derivatives of these questions need to be addressed first.
2. Where do I want to build my abode?
This is equally as critical a decision to make as what you want/need.
Do you need/want to be in an urban setting close to amenities or do you prefer the solitude of a rural setting? Land costs can drop significantly the further away from the city you get. The caveat to that is if it is an up and coming area. If you don’t already own property to build on, you have to determine where you want to live and then start the property search. Will you search on your own or hire a realtor? Which realtor should you use? It’s always good to start out with referrals and see if you can work with them. Remember, if you don’t own the property already, you will need to purchase it and will need cold hard cash to do it. Financial institutions no longer finance land purchases. If you choose to buy an infill, you will be paying for the land and home, demolition, and then the construction of a new home. You will need to submit plans to the municipality for approvals as well. This is due to the fact that properties are zoned for certain types of construction and you need to ensure that the property you purchase is zoned correctly. Otherwise, you will need to work with your municipality to re-zone the property so you can build what you want.
3.. What is my budget?
A budget estimate is a financial plan for your entire Design-Build process. It is the dollar equivalent for all the work it takes to design and build your new home. This document is not set out accurately at the outset of your process as it begins with estimates. Then you refine your financial plan as time goes by. The primary purpose of preparing a budget is to understand and control costs. You start with estimates and then you are able to guess the total dollar amount for the style and size of the home on a particular lot. At the very least, as an owner you should be able to consider if the home build is feasible once estimates are ascertained. The total dollar amount is then broken into two categories: hard costs and soft costs. Hard costs are the labour and material to build a house. Soft costs cover everything else.
The scope of drawings and specifications is then the off-shoot from the budget estimate. These budgetary considerations must begin early in the planning phase of the Design-Build process. The initial review of costs is really a way to determine the feasibility of the project and based on material and labour cost projections, you as the Owner will be able to consider all options for this process. You can then identify priorities, determine trade-offs, conduct cost/benefit analysis and revise the cost estimate.
Your final estimate is a result of your tastes and subsequent selections for specifications and will ultimately determine whether you are building an economy, modest, custom or luxury home. You need to match your material/product choices with a price category in which you can afford to build.
4. How do I get it? That is…how do I pay for the house? Do I secure construction financing or save up and build when I have the cash?
Well, the answer to this is really going to depend on you and your family’s requirements and your financial situation. Oh yeah, and if you are willing to wait for the house (build in stages) or want it “now.”
If you need to secure construction financing, mortgage specialists at your branch should be able to help you or at least point you in the right direction. These people know your current financial situation and your financial history better than an outside lender.
Another way to go if you have the means, is to pay as you go. This option has its downsides as it will take longer to build and will most likely cost you more in the end as the costs of every aspect of the design-build process increase all the time. Additionally, you are in constant construction for a very long time.
5. Design It – Architectural Technologist vs. Architect
The Architectural Technolgist and the Architect are two different animals. Below is a high-level breakdown of the differences between the two.
Architectural Technologist:
The Architectural Technologist provides building design services, solutions, and is trained in architectural technology, building design and construction. They apply the science of architecture and typically concentrate on the technology of building design and construction.
Architect:
The Architect’s training and practise is about design and not about construction. They are trained in the planning, design and oversight of the construction of buildings. They create the design concept that meets the requirements of the client and provide a facility suitable to the required use. The architect co-ordinates a design team consisting of structural, mechanical and electrical engineers and other specialists in order to construct the design.
Designer Qualifications:
The Ontario Building Code Act requires designers of certain construction projects to be pre-qualified in the knowledge of the Ontario Building Code by writing and passing technical exams.
What does the City need from me?
This is going to depend on the municipality in which you are planning to build. For example, the City of Ottawa provides comprehensive details about its requirements in order for you to build your new home. If you decided to be your own project manager, you will be solely responsible for ensuring you have the proper documentation and permits to build your home. As above, you would need to work with your municipality to ascertain any re-zoning, development charges or approvals related to your build. By hiring a builder like Dharma Developments to project manage the build, we take care of advising you what you will need, the fees associated, submitting for and obtaining the required permits.
What is the tendering process and where do I start?
- Site plan approval
- Design of building complete
- Architectural drawings complete
- Establish a budget
- Send drawing to various trades in all fields with a copy of plan and scope of work with a deadline
(Deadline dependent on size of project)
- Receive tender bids
- Re-send to trades who pricing is not in line (looking to reduce pricing)
- Select trades/bids that work with budget
- Commence construction
1. A Build Schedule is not a requirement, but is highly recommended. It allows you to monitor progress and schedule trades with enough lead time to avoid delays. Closing date is a factor, as is weather, and the time each trade takes to do a specific task.
2. Usually the entire project gets tendered at the same time. On a large project you would start with the servicing, once that is under way you would tender the actual construction. For a single custom home, you would tender it all together or in phases. Phase one includes excavation, servicing, foundation, framing, doors and windows to get the structure completed. Phase two includes the exterior cladding and rough in services like electrical, plumbing and mechanical (HVAC). Phase three takes you from drywall to to closing (finishing trades).
3. Length for tender is based on the size of project and time of year. During the slow season for a single custom home, it is recommended to give one week. During high volume season (summer) for a custom home it is recommended to give one to two weeks depending on trade.
4. If you are an inexperienced home owner and you want to do you’re own tendering and construction management, a good place to start would be to ask every trade, (1) how long they need to price, and (2) how long they need to do the job. If you contact three companies for each job, they should come back with the same time frames. Issues you may face due to lack of experience can include not knowing the correct order of trades, costing, or building code and that the trades dont know you. The trades may require money upfront, or they may charge more since you are building a single home and not multiple homes. One other important issue you can potentially run into is with the banks. Due to the fact that you are inexperienced in project management of a house build, the banks may be less likely to finance you as you don’t have the experience with budgeting and tendering a construction job.
By hiring a builder who can serve as your project manager, these issues and the risks associated with those issues are mitigated.
So, have we given you something to chew on for now? Our subsequent posts will drill down in finer detail through the steps. As mentioned, we will be utilizing our internal experts as well as, reaching out to other experts in their fields of architecture, construction, planning, real estate, finance etc. to give you the goods.